Melissa

Union Evangelical Lutheran Church

Council Meeting Minutes

November 21, 2011

Present:  Brian Bucks, Joe Burke, Sinjin Cavosi, Patty Hersh, Patti Hoffman, Karin Jagiela, Jim Mason, Melissa Metzger, Chris Pirrotta, Cindy Pugh, Emily Steward, Bill Zwickl

Absent:  Chuck Allison, Linda Sell, Rev. Dennis Moore

Visitor:  Cathy Shaffer

Opening Activities:

Meeting called to order at 7:00pm by President Melissa Metzger

Devotions led by Joe Burke

Approval of Minutes:

Motion made to approve the October 17, 2011 minutes:  Cindy/2ndPatti <Motion Carried>

Financial Review:

Comparison of October 2011 year-to-date Income Statement to prior year:

a.  General giving is up +0.13% ($337,479 vs. $337,042) YTD.  October general

giving was down -16.3% versus October of last year.  The fifth Sunday in

October 2011 had snow; attendance and giving down significantly.

b.  Expenses are down by -10.09% (Personnel down -5.61% ($171,783 vs.

$181,990), Office Expense down -24.76% ($11,153 vs. $14,823), Property up

+36.28% ($53,963 vs. $39,598), Benevolence/Programming down -28.10%

($14,268 vs. $19,843) and Mortgage down -18.25% ($43,748 vs. $53,516).

c.  Net unrestricted available cash as of October 30^th is $129,934.97.

Unfinished Business:

Mission Statement – to be brought forward at the February 2012 Congregational Meeting.

Council Christmas Party – Wednesday, December 28, 2011 at 6:00pm to be held at the Hoffman’s House.

Advent/10^th Anniversary Celebration – There will be a preparation day on Saturday, December 3, 2011 starting at 9:00am.  Committees have been responding to the request of doing something (song, poem, skit, etc.) or helping to serve food.  December 4, 2011 will start after second service in the FLC.

New Business:

2012 Budget – Committed giving line was updated to include additional cards submitted.

Council Nomination Update – There are six seats open and seven nominees.  Motion made to accept the seven nominees as recommended by the Nominating Committee:  Patti/2^nd Karin <Motion Carried>

Server Update – Our computer server died in the last snow storm.  Replacement of the server is covered under insurance.  It was ordered and will be installed in December.  Deductible will be covered by last month’s motion to fund server.

Spiritual Gifting – When a new member joins, they are given an Assessment Tool booklet that has questions to see where they may fit to the service of God and our church.  Each council member was asked to do one.  Cathy Shaffer tallied the booklet and went through and explained what the results meant and how our talents fit the church.

Stephen Ministry Banner location – Stephen Ministry purchased a banner and wanted councils approval to be able to hang it and where.  Council chose the Gathering Space to the right of the clock.  Motion made to approve the placement of the Stephen Ministry Banner in the Gathering Space to the right of the clock:  Patty/2^nd Karin <Motion Carried>

Committee Communication – Motions/Action:

Pastor Moore – Motion made to transfer Wendy (Geiger) Tolan and daughter Brielle to Nativity Lutheran, Allentown:  Patti/2^nd Jim <Motion Carried>

The revised New Member orientation process was reviewed.  No questions or concerns voiced.

Motion made to accept the role status as recommended by God’s Team:  Chris/2^nd Bill <Motion Carried>

Tentative date for Council reorganization is Saturday, January 7, 2012.

Staff Support – Bill Zwickl:  Written report. No action for council.

Property – Chuck Allison:  Written report.  No action for council.  Question made as to why Associations were denied usage of the FLC.  Zumba wanted every Sunday and Tuesday – our Elementary Youth Group uses the FLC two Sundays out of the month.  Property Committee was asked to contact the Zumba group to see if they would like to either use two Sundays or use another date.  Schnecksville Playground Assoc wanted to have a soft ball clinic and use the actual softballs which could damage the walls and possibly break windows.

Youth Ministry – Patti Hoffman:  Written report.  No action for council.

Social Ministry – Patty Hersh:  Verbal report.  No action for council.

Worship and Music – Brian Bucks: Written report.  No action for council.

God’s Team – Linda Sell: Written report.  No action for council.

Communication – Chris Pirrotta: Verbal report.  No action for council.  Discussion of the web site structure and possible updates.

Christian Education – Cindy Pugh:  Written report. No action for council.  Cindy will take to Committee the possibility of changing the time of Sunday School to 9:30am to 10:30am.  If this goes through will discuss with Worship and Music.  Cindy will continue as Coordinator of Sunday School with help of a core group.

Library – Karin Jagiela:  Written report.  No action for council.

Fellowship – Emily Steward/Sinjin Cavosi:  Written report.  No action for council.

Christian Stewardship – Written report.  No action for council.

No Committee Meetings:

Memorial Gifts – Joe Burke

Union Board – Patty Hersh

Correspondence:

Cathy Shaffer – the copier in the office is starting to show its wear and tear.  She would like council to consider replacing it.  Was decided we would table discussion until December meeting.

Lutheran Congregational Services – They are requesting us to support their efforts by giving a monetary contribution.  We do this already and if would like to increase the amount it must be voted on by the Congregation.

Rejoicing Spirits in Exton – This is the main headquarters.  They would like us to set aside funds for 2012 to support the large effort of this program. This will be referred to Worship and Music.

Look ahead to:

Church Chat – Sunday, November 27, 2011 – 9:00am

Regular Council Meeting – December 19, 2011 – 7:00pm

Council Fellowship Gathering – December 28, 2011 – Hoffman Residence

Closing Prayer:

The meeting was adjourned following The Lord’s Prayer

Motion to adjourn:  Patty/2^nd Patti <Motion Carried>

Respectfully Submitted,

Cindy Pugh

Secretary, Church Council

Union Evangelical Lutheran Church

Council Meeting Minutes

October 17, 2011

Present:  Chuck Allison, Brian Bucks, Joe Burke, Patty Hersh, Patti Hoffman, Karin Jagiela, Jim Mason, Melissa Metzger, Cindy Pugh, Linda Sell, Emily Steward, Bill Zwickl, Rev. Dennis Moore.

Absent:  Sinjin Cavosi, Chris Pirrotta

Second Year CAT Students:  Jarret Berger, Megan Cara, Morgan Collins, Alex Fuhrman, Jacob Geiger, Olivia Geiger, Alek Gulkewicz, Jordi Hodge, Gavin Kemery, Samie Saffron.

Opening Activities:

Meeting called to order at 7:00pm by President Melissa Metzger

Devotions led by Cindy Pugh

Approval of Minutes:

Motion made to approve the September 19, 2011 minutes:  Linda/2^nd Patti <Motion Carried>

Financial Review:

Comparison of September 2011 year-to-date Income Statement to prior year:

1. General giving is up +2.36% ($303,821 vs. $296,829) YTD.  September general

giving was up +10% over September of last year (same number of weeks).

1. Expenses are down by -10.09% (Personnel down -5.02% ($155,713 vs.

$163,935), Office Expense down -21.98% ($10,633 vs. $13,628), Property up

+14.8% ($42,997 vs. $37,454), Benevolence/Programming down -33.86%

($10,639 vs. $16,085) and Mortgage down -17.08% ($39,589 vs. $48,164).

1. Net unrestricted available cash as of September 30^th is $124,333.53.

Unfinished Business:

Mission Statement – to be brought forward at the February 2012 Congregational Meeting.

New Business:

Council Nominations – Nomination committee is being put together.  If you have anyone in mind to be nominated please let Melissa Metzger know.  Term ending for:

Joe Burke, Karin Jagiela, Jim Mason (Dan Grim), Linda Sell and Bill Zwickl.

Council size – Discussion whether council size was appropriate at 15 or if should be less.  Concern was with committee meetings.  We have 13 committees and each member, minus the President, meets with a committee.  Decision made to keep council at 15.

Youth Group Fundraising – Running two fundraisers at this time.  New guidelines for fundraising states cannot not sell for more than two weeks.  They will sell Basket Social tickets on October 23^rd and Pancake Breakfast tickets on October 30^th.

2012 Budget – All committee needs were met.

Computer questions as follows:

1. Maintenance option 2012 – maintenance agreement would cost $2000.00

for the year.  This includes quarterly maintenance and updating for 8

computers and the server.  Desk top level of support (if there was a

problem) would be $125.00 an hour.

1. Replacement of equipment – This can be done as necessary but the

server is at the end of it’s life span.  Motion made to purchase the new

server and related software before the end of 2011 from the Bazaar account

at the cost of $3000.00 or less.  Patty/2^nd Linda <Motion Carried>

Motion made to combine lines to support maintenance, hardware and

software and increase line from $2,200.00 to $4,000.00.  Bill/2^nd Patti

<Motion Carried>

Committee Communication – Motions/Action:

Pastor Moore – No action for council.

Property – Chuck Allison:  Written report.  No action for council.  Cathy will be sending out a notice to committees to clean their area in the storage room by November 8^th.

Christian Stewardship – Jim Mason:  Written report.  Budget reviewed.

Youth Ministry – Patti Hoffman:  Written report. No action for council.

Worship and Music – Brian Bucks:  Written report.  No action for council.

No Committee Meetings:

Staff Support – Bill Zwickl

Social Ministry – Patty Hersh

GOD’s Team – Linda Sell

Communication – Chris Pirrotta

Christian Education – Cindy Pugh

Memorial Gifts – Joe Burke

Union Board – Patty Hersh

Library – Karin Jagiela

Fellowship – Emily Steward/Sinjin Cavosi

Correspondence:

No correspondence communicated

Look ahead to:

Church Chat – Sunday October 23, 2011 – 9:00am

Regular Council Meeting – November 21, 2011 – 7:00pm

Closing Prayer:

The meeting was adjourned following The Lord’s Prayer

Motion to adjourn:  Patti/2^nd Cindy <Motion Carried>

Respectfully Submitted,

Cindy Pugh

Secretary, Church Council

Union Evangelical Lutheran Church

Council Meeting Minutes

September 19, 2011

Present:  Chuck Allison, Brian Bucks, Joe Burke, Sinjin Cavosi, Patty Hersh, Patti Hoffman, Karin Jagiela, Jim Mason, Melissa Metzger, Chris Pirotta, Cindy Pugh, Linda Sell, Emily Steward, Bill Zwickl, Rev. Dennis Moore.

Opening Activities:

Meeting called to order at 7:00pm by President Melissa Metzger

Devotions led by Patty Hersh

Approval of Minutes:

Pastor Moore made a motion to add to the August minutes “Entered executive session:  Motion made to approve the August 15, 2011 minutes:  Patti/2^nd Linda <Motion Carried>

Financial Review:

Comparison of August 2011 year-to-date Income Statement to prior year:

1. General giving is up 1.51% ($271,266 vs. $267,240) YTD.  Note:  marked

decrease in August giving due to cancelled service on 8/28/11 (hurricane).

1. Expenses are down by -10.32% (Personnel down 5.15% ($138,589 vs.

$146,115), Office Expense down 21.4% ($9,671 vs. $12,299), Property up

+9.72% ($38,917 vs. $35,468), Benevolence/Programming down 29.1%

($11,245 vs. $15,860) and Mortgage down 17.24% ($35,430 vs. $42,812).

1. Net unrestricted available cash as of August 31^st is $108,702.71.l

Unfinished Business:

Confidentiality – All Council members, Administrative Staff and money counters signed the agreements.  All but two vendors signed choosing not to do business with the church at this time.

Mission Statement – New Church Mission Statement to be brought to the February 2012 Congregational Meeting for approval.

Wheeled bulletin board – Jeff Metzger found plans to build the bulletin board.  Jeff will handle this project.

New Business:

No new business at this time.

Committee Communication – Motions/Action

Pastor Moore – Motion made to receive Christian Bleiler and Natasha Kurtz by Affirmation of Faith: Joe/2^nd Bill <Motion Carried>

Pastor will be revising our membership process and will bring it back to Council for consideration.

Jane Borbe has completed the requirements for Parish Nurse.  Motion made to appoint Jane as a volunteer Parish Nurse staff member:  Pastor/2^nd Patty <Motion Carried>

Stephen Ministry has started its training with four members of our congregation.  The training will be completed mid-December.

Pastor now has 7 members to help with hospital visitation – 3 on a regular basis and 4 who will serve “as needed”.  Regular hospital visits will now be Monday (lay visitors), Wednesday and Friday (Pastor)

Christian Stewardship – Jim Mason:  Written report. No action for council.  In answer to paying off Benevolence early – cannot be done due to the budget already in place and the Synod does not close their books until January 31, 2012.

Christian Education – Cindy Pugh:  Written report.  No action for council.

Youth Ministry – Patti Hoffman:  Written report.  No action for council.

Fellowship – Emily Steward/Sinjin Cavosi:  Written report.  No action for council.

Social Ministry – Patty Hersh:  Written report.  No action for council.

No Committee Meetings

Staff Support – Bill Zwickl

Property – Chuck Allison

Worship & Music – Brian Bucks

GOD’s Team – Linda Sell

Communication – Chris Pirrotta

Memorial Gifts – Joe Burke

Library – Karin Jagiela

Union Board – Patty Hersh

Correspondence:

No correspondence communicated

Look ahead to:

Church Chat – Sunday, September 25^th – 9:00am

Regular Council Meeting – October 17, 2011 – 7:00pm

Stewardship Workshop – Saturday, October 8, 2011 – 9:30am-3:00pm

Closing Prayer:

The meeting was adjourned following The Lord’s Prayer

Motion to adjourn:  Jim/2^nd Patti <Motion Carried>

Union Evangelical Lutheran Church

Council Meeting Minutes

August 15, 2011

Present:  Chuck Allison, Brian Bucks, Joe Burke, Sinjin Cavosi, Patty Hersh, Patti Hoffman, Karin Jagiela, Jim Mason, Melissa Metzger, Chiris Pirotta, Cindy Pugh, Emily Steward, Rev. Dennis Moore.

Absent:  Linda Sell, Bill Zwickl

Opening Activities:

Meeting called to order at 7:00pm by President Melissa Metzger

Devotions led by Karin Jagiela

Approval of Minutes:

Karin suggested under committee reports that we use “no meetings” instead of “no information communicated”.  Motion made to approve the July 18, 2011 minutes:  Patty/2^nd Patti <Motion Carried>

Financial Review:

Comparison of July 2011 year-to-date Income Statement to prior year:

1. General giving is up 1.58% ($248,252 vs. $237,267) YTD.  Adjusted calculation

to equalize 5 weeks of July in 2011 vs. 4 weeks of July in 2010 shows increase of  +0.78% ($248,252 vs. $246,333).  Note:  the first week of August was added

to 2010 YTD for a more accurate comparison.

1. Expenses are down by 9.63% (Personnel down 4.41% ($123,343 vs. $129,032),

Office Expense down 22.4% ($8,348 vs. $10,758), Property up +9.64% ($32,366 vs. $29,520), Benevolence/Programming down 44.18% ($11,791 vs.

$21,125) and Mortgage down 16.52% ($31,272 vs. $37,461).

1. Net unrestricted available cash as of July 31^st is $120,427.79.

Inquiry made about the Benevolence fund.  Can payment be made throughout the year or must it be made at the end of the year?  This will be forwarded to the Stewardship Committee for review.

Unfinished Business:

Confidentiality Agreements – Melissa has received a list of Vendors who have and have not signed as of this date.  Motion made that all Vendors have signed and returned confidentiality agreements by August 31, 2011:  Chris/2^nd Cindy <Motion Carried>

Covenant of Confidentiality – Distribute to any church member who comes in contact with money or any confidential items.  Motion made to accept the Covenant of Confidentiality text as written:  Brian/2^nd Patty <Motion Carried>

Melissa will contact Cathy with a distribution list to include staff members, money counters, council members, financial secretaries and parrish nurses.

Bulletin Boards – previous discussion was held on having bulletin boards in the FLC with information about our church.  Communication Committee will maintain it with updated information for visitors to obtain.  There are two possible options:

1. Leg and wheel – 4 foot by 4 foot, no cork on it, can be moved freely from area to area.  Cost:  $500.00 to $1,000.00.
2. Standard wall mount – $80.00 each

Discussion on subject was that the best option for our needs was the leg and wheel.  For financing we could ask congregation for supplies and have someone make it or we could put it on the wish list.

New Business:

Invitation to Stewardship workshop – Workshop for Council members and Stewardship to be held on Saturday, October 8^th.  Will be held at the Lutheran Church of the Holy Spirit in Emmaus.  Topic is “Stewardship in a Digital Age of Non Commitment” lead by Pastor Chick Lane, Director of the Center for Stewardship leadership at Luther Seminary.

Leadership Meeting – Diakon has a program that was developed for congregations to help get members more involved in church activities that they feel passionate about. This will be developed by and monitored by the council.  Discussion showed that this is a good idea.  Since we are so close to the end of the year and nominations for new members, decision made to wait until the New Year to start.  Dates to be discussed at council orientation in January.

Committee Communication – Motions/Action:

Pastor Moore – Proposal for updated Mission statement presented.

Current:  The mission of Union Evangelical Lutheran Church is to work together to follow Jesus, teach the Word and to serve God’s people with love and commitment in our growing and changing world.

Proposal:  Our mission is to be a Christ-centered worshipping, learning, and serving family of faith witnessing to God’s inclusive love for individuals, for our community, and for the world.

Council asked to review proposed statement and suggest changes.  According to church constitution – congregation needs to vote on the change.  This will be presented at the congregational meeting in February, 2012.

Request made for 2011 remaining vacation time:  Oct 3^rd to Oct 9^th; Nov 20^th to Dec 3^rd; Dec 26^th to Dec 31^st.  Motion made to accept vacation requested: Patti/2^nd Chuck <Motion Carried>

Discussion regarding the preschool and feedback we have heard from the congregation.  Council decided to draft a detailed letter regarding preschool plan to keep in open communication with the congregation.  Letter will be written, approved by Council and sent to the congregation as soon as possible.

Committee Communication – Written reports/No Action

Staff Support – Bill Zwickl:  Written report.  No action for council.

Christian Stewardship – Jim Mason:  Written report.  No action for council.

Property – Chuck Allison:  Written report.  No action for council.

Social Ministry – Patty Hersh:  Written report.  No action for council.

Library – Karin Jagiela: Written report.  No action for council.

Worship & Music – Brian Bucks:  Written report.  No action for council.

Fellowship – Emily Steward/Sinjin Cavosi:  Written report.  No action for council.

No Committee Meetings

Youth Ministry – Patti Hoffman

Union Board – Patty Hersh

Christian Education – Cindy Pugh

GOD’s Team – Linda Sell

Communication – Chris Pirrotta

Memorial Gifts – Joe Burke

Correspondence:

Letter of resignation from Rich Saffron resigning from the position of Director of Youth and Family Ministry as of August 15, 2011.  Motion made to accept Rich’s resignation with regret:  Pastor Moore/2^nd Cindy <Motion Carried>

Patti announced that Fellowship committee was working on the church’s 10^th anniversary celebration to be incorporated with the Advent celebration on December 4, 2011. More information to follow.

Look ahead to:

Church Chat – Sunday, August 27^th – 9:00am

Regular Council Meeting – September 19^th – 7:00pm

Stewardship Workshop – Saturday, October 8, 2011 – 9:30 to 3:00pm

Closing Prayer:

The meeting was adjourned following The Lord’s Prayer.

Motion to adjourn:  Joe/2^nd Chuck <Motion Carried>

Respectfully Submitted,

Cindy Pugh

Secretary, Church Council

Union Evangelical Lutheran Church

Council Meeting Minutes

July 18, 2011

Present:  Chuck Allison, Brian Bucks, Joe Burke, Sinjin Cavosi, Patty Hersh, Patti Hoffman, Karin Jagiela, Jim Mason, Melissa Metzger, Chris Pirotta, Cindy Pugh, Linda Sell, Emily Steward, Bill Zwickl, Rev. Dennis Moore.

Opening Activities:

Meeting called to order at 7:00pm by President Melissa Metzger

Devotions led by Chuck Allison

Approval of Minutes:

Motion made to approve the June 20, 2011 minutes:  Linda/2^nd Patti <Motion Carried>

Financial Review:  Monthly statements reviewed.  No concerns or questions.

Unfinished Business:

Confidentiality Agreements – Letters have been sent out to our vendors for signatures.  Discussion of placing a lock box outside the office door for collection of money or other documents of personal nature.  Referred to Property Committee for placement.

Building Maintenance Fund – The new quarterly envelopes have been started and will be put into our envelope packets.  Discussed possibility of creating a budget line for future building maintenance needs via an interest bearing account.  Referred to the Stewardship committee for recommendation.

Looking ahead to the fall – July 24^th Pastor has a meeting with the CAT task team and Pastor has already lined up some lay volunteers to help with the 2011-2012 year.

PreSchool Proposal – Jackie Bucks joined council to answer last minute questions and concerns.   Motion made to approve Union Lutheran preschool business plan as proposed by Jackie Bucks with anticipated adjustment to the budget as necessary to property insurance, workman’s comp and utilities:  Chris/2^nd Patty, 13 yes, 0 opposed, 2 abstentions <Motion Carried> Motion made that council ear mark $2,500.00 from the staff and program development portion of the Living Legacy Endowment fund for preschool development:  Pastor Moore/2^nd Joe, 13 yes, 0

opposed, 2 abstentions <Motion Carried>

New Business:

IDEA Team update -  Beth Rocchino joined us with an update.  There was a temple talk on July 10^th with coffee and conversation the same day.  The team has already received two ideas.  They are working on renewing the bizarre and teaming it with the Basket social 2012.  They are holding its first inter-committee meeting at the home of Patti and Terry Hoffman on September 10^th for a Harvest Soup meal at 4:00pm.  All committee and council members are invited.

Resignation – Rich Saffron announced after careful consideration his resignation from council due to work and school commitments.  Motion made to accept Rich’ s resignation with much regret: Chris/2^nd Patti <Motion Carried>

Committee Communication:

Pastor Moore – Motion made to remove Tim, Debra, Brian and Jenna Beil from the roll:  Pastor Moore/2^nd Brian <Motion Carried>

Social Ministry – Patty.  Written report.  No action for council.

Property – Chuck.  Curtis Schneck was consulted along with two outside contractors regarding the urgency of resealing the parking lot.  All three agreed that the cracks should be taken care of this year with an estimated cost of $850 to $900 and that the resealing should take place no later than next year.  Payment to be covered by the property contingency fund.

No information Communicated:

Staff Support – Bill

Library – Karin

Stewardship – Linda

Youth  Ministry – Patti

Union Board  – Patty

Christian Education – Cindy

Worship & Music – Brian

Fellowship – Emily/Sinjin

GOD’s Team – Rich

Communications – Chris

Memorial Gifts – Joe

Correspondence:

We received a Thank you note from Cathy Shaffter.  She thanked the church for her cross pendent and hosting the coffee and conversation in her honor for the years of service to our church.

Look ahead to:

Leadership Meeting – Thursday, July 28^th – 7:00pm

Regular Council Meeting – August 15, 2011 – 7:00pm

Closing Prayer:

The meeting was adjourned following The Lord’s Prayer.

Motion to adjourn:  Bill/2^nd Karin <Motion Carried>

Respectfully Submitted,

Cindy Pugh

Secretary, Church Council

Union Evangelical Lutheran Church

Council Meeting Minutes

June 20, 2011 

Present:  Chuck Allison, Patty Hersh, Patti Hoffman, Karin Jagiela, Jim Mason, Melissa Metzger, Chris Pirotta, Cindy Pugh, Linda Sell, Emily Steward, Rev. Dennis Moore

 Absent:  Brian Bucks, Joe Burke, Sinjin Cavosi, Rich Saffron, Bill Zwickl

Opening Activities:

 Meeting called to order at 7:00pm by President Melissa Metzger

Devotions led by Emily Steward

Welcome to Jim Mason as our new member

Approval of minutes:

 Motion made to approve the May 16, 2011 minutes:  Linda/2^nd Cindy <Motion Carried>

Financial Review:

 General giving is up 1.15%.  Expenses are down by 9.77% (Personnel down 4.23%, Office Expense down 31.06%, Property up 18.26%), Benevolence/Programming down 43.51%, and Mortgage down 15.56% ($22,594 vs. $26,758).

Special Savings Fund in the amount of $29,039.37 went to pay down the mortgage.  We still have the issue of resealing the parking lot.  Chuck will follow up with Curtis Schneck and Richard Snyder to find out if this needs to be done this year or if it can wait one more year.  If possible to wait till next year there were two suggestions on how to raise the money:

1. Hold a campaign to “buy a parking space”.  We would sell parking spaces for $50.00 each to cover the expenses.
2. Hold some type of function that would stimulate funds, which would go towards the expenses.

Council will wait first to find out the urgency of the resealing before any other decisions are made.

 Unfinished Business:

 Disaster Recovery Plan – Chuck has taken this to the Property Committee and they will finalize and itnitiate.

Confidentiality Agreements – Pastor Moore submitted a condensed form.  Motion was made to accept the Confidentiality Agreement as written.  Chuck/2^nd Patty. <Motion Carried>

Activating Members – Clo Miner has attempted to contact members on her initial list.  Some phone calls were welcomed, some had excuses and some did not answer their phones or call back.  Cathy has started tracking attendance of members by the pew pads.  We will continue to encourage members of the congregation that if they do not see someone at church in a few weeks to let a council member know so that we can contact them.

Committee Structure – Council will be looking into Leadership Training programs through Diakon.  Council will also be asking the new “Idea Team” for help with this program.

10 Year Anniversary – The Fellowship Committee is working on this for a Fall celebration.

Looking ahead to Fall – Pastor Moore has nothing at this time.  People have been volunteering to help as Lay people, hospital visitations and eucharist help.

PreSchool Proposal – There are still a lot of questions and concerns.  Melissa will invite Jackie Bucks to the next council meeting to answer our concerns.

New Business:

 Topics from Church Chat – Daily E-Devotional – Chris has looked into this.  There is a monthly fee to do a professional job.  To cover expenses we could ask for monthly sponsors at $10.00 a month.

Voting process – Members suggested we update our voting policy to allow for absentee voting.  Some concerns from council were:

1. How would we count them?
2. Who qualifies for an absentee ballot?
3. An absentee ballot cannot apply to anything that is amended.

Something should be in the newsletter for why we cannot have absentee ballots.

Stephen Ministry – Materials have been ordered.  Those participating in this program have purchased their own supplies.

 Committee Communication:

Pastor Moore – Written report.  Motion made to remove Matthew Bellesfield from membership, the transfer of Kevin Grant to King of Glory Lutheran, Williamsburg, VA, the transfer of Kyle Bellhorn to Zion Stone Church, New Ringgold and to welcome Natasha Kurtz by adult baptism and Kim/Zach Gilbert membership reactivation:  Patti/2^nd Linda <Motion Carried>  Pastor made a motion to accept the resignation of Lori Argot with regret and thank her for her years of service:  Pastor/2^nd Chris <Motion Carried>  Due to work commitments, Rich Saffron resigned as Vice President of the Union Board.  We need to elect a new V.P. to take his place.  Motion made that we elect Patty Hersh as Vice President to the Union Board and Patti Hoffman as our alternate:  Chris/2^nd Patti <Motion Carried>

Staff Support – Bill.  Written report.  Motion made by Staff Support that staffing be discontinued Sunday mornings in the Nursery for the 8:00am service starting September, 2011:  Pastor/2^nd Linda <Motion Carried>

Christian Stewardship – Linda.  Written report.  No action items for council.

Social Ministry – Patty.  Written report.  No action items for council.

Youth Ministry – Patti.  Written report.  No action items for council.

Union Board – Rich.  Written report.  No action items for council.

Property Committee – Chuck.  Written report.  No action items for council.

Christian Education – Cindy.  Written report.  No action items for council.

Worship and Music – Brian. Written report.  No action items for council.

No information communicated:

 GOD’s Team – Rich

Communication – Chris

Long Range Planning – Dan

Fellowship – Emily/Sinjin

Library – Karin

Memorial Gifts – Joe

Correspondence:

 We received a thank you note from Bonnie Krauss for hosting a coffee and conversation in her honor for the years of service she provided as a Parish Nurse.

 Look ahead to:

 Regular Council Meeting – July 18, 2011 – 7:00pm

 Closing Prayer:

 The meeting was adjourned following The Lord’s Prayer.

Motion to adjourn:  Chris/2^nd Linda <Motion Carried>

Respectfully Submitted,

 Cindy Pugh

Secretary, Church Council